Workshop Pilot
By a jeweller, for the bench In daily use

Quote jewellery with confidence.

Create accurate quotes in minutes, understand your margins before you send them, and keep every job organised from enquiry to completion.

Workshop Pilot brings quoting, mobile friendly proposals, production tracking and professional invoicing together in one platform, built for jewellers, whether you sell to the public or work for the trade.

Start free trial See how it works
  • 14 day free trial
  • No card required
  • Cancel any time

An illustrative quote. The polished version your client receives. Your metals, stones and markups, your numbers.

  • Built at the bench, not the boardroom
  • In real, daily use in a working studio
  • Independent & Australian made

Behind Workshop Pilot

Built by a Jeweller, for Jewellers.

I'm Eric Kojadelian, the owner of VAHÉ Jewellery. I've spent the past seven years running the business and working directly with the public, but at heart, I'm a manufacturing jeweller with a background in trade work.

I'm hands on across nearly every stage of production, including CAD design, 3D printing, casting, assembly and diamond setting.

I built Workshop Pilot to make jewellers' lives easier, particularly when it comes to quoting, organisation and managing jobs. It isn't about automating everything. It's a practical tool built by a jeweller who understands the day to day challenges of running a jewellery business.

Eric Kojadelian, founder of Workshop Pilot and VAHÉ Jewellery

Eric Kojadelian

Founder · VAHÉ Jewellery

Eric Kojadelian at the jeweller's bench, torch in hand, working on a ring

Everything a jewellery workshop needs

One workflow, from first enquiry to final collection.

Quote faster

Know your margin before you send anything.

Structured quoting built around how bespoke work is actually priced, with metal, stones and labour broken out and your markups doing the maths.

  • Live metal prices, updated automatically
  • Cast vs hand fabricated, white gold premium built in
  • Stone & setting pricing by size, style and care
  • Trade in credits handled cleanly
app.workshoppilot.app/jobs/custom-pendant
Cost breakdownCustom pendant
9ct yellow gold1g × $88.85/g · cast
$88.85
Natural diamonds G/H SI11 stone × $12.50/stone
$12.50
V claw / Talon setting0.67ct · V claw / Talon
$67.00
Bench Labour1 hr × $70.00/hr
$70.00
Base cost$582.35
Bracket$500 to $1k
Multiplier2.5×
Markup total$1,456
Your profit · excl GST$741.17 · 56% margin

Win more jobs

Send proposals clients actually accept.

Branded online proposals your clients open and accept on their phone, with real options they can choose between, and no PDFs going back and forth.

  • One option, or several: good, better or premium
  • One tap acceptance, right from the link
  • An email the moment they say yes
  • A polished, premium client presentation
app.workshoppilot.app/proposal/PR-2048
Quote Proposal
Aurelia Fine Jewellery
03 9000 1234 · hello@aurelia.com.au
Prepared for
Ava & Daniel Hartley
Wedding rings · Valid until 25 September 2026
Choose an option
Recommended
18ct yellow gold · Marquise & Round
Lab-grown marquise and round diamonds, matched pair.
$2,700inc GST
9ct yellow gold · Marquise & Round
Lab-grown diamonds, lighter weight band.
$2,300inc GST
Accept this proposal
Type your full name to confirm
Accept — 18ct yellow gold · $2,700

Stay organised

Know exactly where every job is.

Accepted proposals become tracked jobs automatically, visible across every stage of the bench, so nothing slips between the tweezers.

  • A drag and drop board across your own stages
  • Due dates, list & board views
  • Repairs & safekeeping tracked alongside
  • No more "where's my ring?" guesswork
app.workshoppilot.app/jobs
Jobs · BoardDrag a card to move stage
Enquiry 11
Engagement ring
Ava Sinclair
Due 9 Aug · Overdue
Necklace
Thomas Reed
Consultation 2
Wedding band
Harper Nolan
Awaiting client
Quoted 4
Dress ring
Kelly Rowe
Awaiting client
Necklace
Laura Bianchi
On the bench 1
Wedding band
Krystle Barnes
Due 4 Sept
Design / CAD 3
Engagement ring
Mason Hale
Engagement ring
Noah Pratt

Get paid

Invoices and payment, on your terms.

Professional invoices emailed straight to the client under your studio's name. Take card with your own payment link, and export to your accountant whenever you like, with no forced integration and no lock in.

  • Emailed as your studio, GST ready
  • Bring your own pay link: Stripe, PayPal or bank
  • One click CSV export for MYOB, Xero or your bookkeeper
  • Deposit & balance, tracked automatically
app.workshoppilot.app/invoices/00001025
Tax Invoice
Aurelia Fine Jewellery
03 9000 1234 · hello@aurelia.com.au
ABN 12 345 678 901
INV-00001025
Issued: 11 Aug 2026
Due: 25 Aug 2026
Bill to
Claire Whitfield
claire.whitfield@example.com
Job
Engagement ring
Platinum solitaire, hidden halo, lab-grown emerald.
Items
Platinum solitaire engagement ring
Hidden-halo solitaire, Lab-Grown Emerald 1.5ct D VVS2, platinum 950.
$4,500.00
Matching wedding band
Platinum 950, 5 marquise and 10 round lab-grown diamonds.
$2,950.00
Includes GST$677.27
Deposit paid− $3,725.00
Balance due
Inc. GST · AUD
Total $7,450.00
$3,725.00

Client emails

Send it all with one click.

Email proposals and invoices straight to your client under your own studio name, without leaving the app. When a piece is finished, one button sends a ready for collection email as well.

  • Email a proposal to your client in one click
  • Email invoices under your studio name
  • One button ready for collection email
  • Add a Google review link to the completion email
app.workshoppilot.app/jobs/ready-to-collect
Client emailReady for collection
ToAva & Daniel Hartley
SubjectYour wedding rings are ready to collect

Hi Ava, wonderful news. Your pieces are finished and ready for collection at the studio whenever suits you.

Review us on Google
Send proposalSend invoiceSend ready email

A real look inside

Price the piece and the centre stone separately, then quote them as one.

The jewellery runs on your labour and metal markup, and the centre stone on its own tier with GST. Workshop Pilot then combines them into a single quoted total your client sees.

app.workshoppilot.app/jobs/nadia-costa/quote
Cost breakdown · Nadia CostaCustom pendant
9ct Yellow Gold Diamond Cut Oblong Trace1 piece
$250.00
9ct yellow gold1g × $88.85/g · cast
$88.85
Natural diamonds G/H SI1 1.8mm1 stone × $12.50/stone
$12.50
Prong / Claw setting1 stone × 1.8mm
$9.00
V claw / Talon setting0.67ct · V claw / Talon
$67.00
3D print fee1 piece × $75.00/piece
$75.00
Casting fee1 piece × $10.00/piece
$10.00
Bench Labour (Casting Assembly)1 hr × $70.00/hr
$70.00
Base cost$582.35
Bracket$500 to $1,000
Multiplier2.5×
Markup total$1,456
Your profit on the jewellery · excl GST$741.17 · 56% margin
Natural diamond / gemstone Centre / feature stone
Natural Emerald 0.67ct Blue Sapphire6mm × 4mm
Your cost $225.00
Your cost$225.00
Bracket$0 to $500
Markup3×
Marked up$681.82
+ GST to client$750
Your profit on this stone · excl GST$456.82 · 67% margin
Stone$750
Combined total$2,200

Inside the app

The real workspace, screen by screen.

The actual screens you work in, from a dashboard that reads your whole studio at a glance to quoting a bespoke piece, proposing it, invoicing it, and repricing your metals to the day’s spot. Everything a bespoke studio runs on, in one place.

Your day
Jobs & quoting
Billing & reports
Studio & pricing
Setup & admin
Workshop overview

Good morning

2 appointments today · 6 active jobs · 1 overdue · 2 ready to collect
Wednesday, 26 August 2026
⟳ Update metal spot prices · last updated 26 Aug 2026
2
Today’s appts
10:00am first
148
Clients
6
Active jobs
$18,400▲ 12%
This month
vs $16,450 last month
$9,275
Outstanding
balance owed
2
Ready to collect
1
Overdue
Needs your attention
⏰
1 overdue
past their due date
→
📩
2 quotes to chase
sent 7+ days ago, no reply
→
✅
2 ready to collect
waiting on pickup
→
💰
$9,275 owing
across 3 jobs
→
Money receivedlast 6 months
$9.2k
$12.1k
$14.8k
$11.3k
$16.5k
$18.4k
MarAprMayJunJulAug
Production pipeline6 active
$42,600 in the pipeline
Quoting2
Approved1
In production2
Ready1
Active jobsView all
Engagement ring · Jordan & Alex Rivera
Due 3 Sep 2026
$3,725 in3D printing
Wedding bands · Priya & Sam
Ready to collect
Ready for collection
Eternity ring · Chen
Due 2 Sep 2026
$1,200 inStone setting
Signet ring · Marcus Lee
⏳ Proposal sent · 3 days ago
Quoted
Pendant remodel · Aisha Kaur
Quote out, no reply yet
Quoted
Bracelet repair · Tom Ford
Due 29 Aug 2026
$980 owingPolishing / Finish
Upcoming appointmentsView all
Jordan Rivera · Design consult
Today · 10:00am
Priya Nguyen · Collection
Today · 2:30pm
Marcus Lee · First enquiry
Fri 28 Aug · 11:00am
Balance owing by job
Engagement ring · Jordan & Alex Rivera
3D printing
$3,725 owing
Eternity ring · Chen
Stone setting
$4,570 owing
Bracelet repair · Tom Ford
Polishing / Finish
$980 owing
Your whole studio at a glance: money in, what needs chasing, the production pipeline, and every active job ranked by momentum.
← Back
Engagement ring
Jordan & Alex Rivera · Due 3 Sept 2026
3D printing Move stage ❙❙ Awaiting client Docket Labels Tag Edit job Delete job
Description
Platinum Solitaire set with an emerald cut diamond
Images (6)+ Upload images
ESI1.jpeg
Add caption…
6 Aug 2026Remove
EVVS1.jpeg
Add caption…
6 Aug 2026Remove
HVVS1.jpeg
Add caption…
6 Aug 2026Remove
FVS1.jpeg
Add caption…
7 Aug 2026Remove
EVVS2.jpeg
Add caption…
10 Aug 2026Remove
dvvs2.jpeg
Add caption…
11 Aug 2026Remove
Payments+ Record payment
Approx. quote
$7,450.00
Received
$3,725.00
Outstanding
$3,725.00
Deposit12 Aug 2026 · Bank transfer
Received$3,725.00×
Invoices (1)
0000102511 Aug 2026
Unpaid$7,450.00 inc GST
Quotes (6)+ New quote
Order shown here is the order options appear on new proposals.
Platinum Solitaire with hidden halo set with a Lab-Grown Emerald 1.5ct D VVS2 EX EX None finger size “H” #R1RO
Base: $1,550.34 → 2.2× → $4,500
ApprovedDuplicate
Platinum Solitaire with hidden halo set with a Lab-Grown Emerald 2.02ct E VVS1 EX EX None #OWAI
Base: $1,550.34 → 2.2× → $4,950
DraftDuplicate
Platinum Solitaire with hidden halo set with a Natural Emerald 1.5ct F VS1 EX EX None #I7U7
Base: $1,572.84 → 2.2× → $15,400
DraftDuplicate
Platinum Solitaire with hidden halo set with a Natural Emerald 2.01ct E SI1 EX EX None #ACQ3
Base: $1,572.84 → 2.2× → $23,350
DraftDuplicate
Platinum Solitaire with hidden halo set with a Natural Emerald 2.03ct H VVS1 EX EX None #0PFW
Base: $1,572.84 → 2.2× → $22,550
DraftDuplicate
Custom Matching Wedding ring set with 5 × D/VS Marquise Lab Grown Diamonds with a tw. of 0.71ct & 10 × Round Lab-Grown Diamonds with a tw. of 0.15ct. Made in platinum 950 finger size “H” #B3HG
Base: $1,469.76 → 2× → $2,950
ApprovedDuplicate
Online proposals (1)+ New proposal
Send the client a link with one or more price options they can accept online.
2 options Sent 11 Aug 2026
Platinum Solitaire with hidden halo set with a Lab-Grown Emerald 1.5ct D VVS2 EX EX None finger size “H” · Custom Matching Wedding ring set with 5 × D/VS Marquise Lab Grown Diamonds … platinum 950 finger size “H”
Copy link Email Preview Update from quote Edit Check for acceptance
Job notes (0)Hide
Note
Add a note, call log, approval, or update…
Type
General note
Date
25/08/2026
One page for the whole commission: the brief, photos, every quote, the proposal and payments, all in a single view.
← Back
Repair · Jordan & Alex Rivera
Ring re-claw & bracelet clasp · Due 20 Aug 2026
On the bench
Repair Intake · 2 items
🔗 Copy linkEmailPreviewPrint / Save PDF
🔗 Client link live · the customer can view their receipt online any time.
Date taken in
6 Aug 2026
Date of pickup / collection
20 Aug 2026
Item 1
Item type
18ct gold ring
Set priceCost + markup📋
$180.00
Final price (inc GST)
Description of damage / issue
Broken claw on the centre setting — re-tip and re-set the stone.
Condition on arrival
Light wear, centre stone secure.
Item 2× Remove
Item type
Silver bracelet
Set priceCost + markup📋
$160.00
Final price (inc GST)
Description of damage / issue
Faulty clasp — replace with a new lobster clasp.
Condition on arrival
Tarnished, clasp spring broken.
+ Add another item
Log every piece a client drops in: the damage, the condition on arrival, and the price, then hand them a receipt on the spot.
← Back
Edit quote: Custom Matching Wedding ring set with 5 × D/VS Marquise Lab Grown Diamonds with a tw. of 0.71ct & 10 × Round Lab-Grown Diamonds with a tw. of 0.15ct. Made in platinum 950 finger size “H”
Engagement ring · Jordan & Alex Rivera
Quote #B3HG · created 11 Aug 2026
⚠This quote is already on invoice 00001025 ($7,450.00). If your changes alter the price, you’ll be asked whether to update the invoice to match when you save.
Quote title / label
Custom Matching Wedding ring set with 5 × D/VS Marquise Lab Grown Diamonds … platinum 950 finger size “H”
Quote expiry date i
13/08/2026
Piece name on documents (optional)
Custom Matching Wedding ring set with 5 × D/VS Marquise Lab Grown Diamonds … platinum 950 finger size “H”
Description for client Appears on proposal
Custom Matching Wedding ring set with 5 × D/VS Marquise Lab Grown Diamonds with a tw. of 0.71ct & 10 × Round Lab-Grown Diamonds with a tw. of 0.15ct. Made in platinum 950 finger size “H”
Jewellery costs i
The pricing database is just a starting point. It holds the simple, most commonly-used items for quoting everyday jewellery, but every studio works with different suppliers and materials. Add your own manual costings any time with + Add item; they mark up and total exactly the same way.
ItemDetail / calculationCost
Platinum 950
5g × $151.75/g · cast
758.76$758.76
CastFabricatedMarkup ✓DuplicateDelete
Bench Labour (Casting Assembly)
2 hr × $70.00/hr
140.00$140.00
Markup ✓DuplicateMove upDelete
3D print fee (1 piece)
1 piece × $75.00/piece
75.00$75.00
Markup ✓DuplicateMove upDelete
Casting fee (1 piece)
1 piece × $10.00/piece
10.00$10.00
Markup ✓DuplicateMove upDelete
Prong / Claw setting · platinum
10 stones × 1.5mm · +20% · volume −10%
81.00$81.00
Markup ✓DuplicateMove upDelete
Prong / Claw setting
4 stones × 5mm
100.00$100.00
Markup ✓DuplicateMove upDelete
V claw / Talon setting
1 stone × 6mm
30.00$30.00
Markup ✓DuplicateMove upDelete
Accent4 × D-F VVS Diamond 0.51ct Marquise 5mm × 2.5mm
notes (optional)
125.00$125.00
Delete
AccentD-F VVS Diamond 0.21ct Marquise 6mm × 3mm
notes (optional)
75.00$75.00
Delete
Accent10 × D-F VVS Diamond 0.16ct Round 1.5mm
notes (optional)
75.00$75.00
Delete
+ Add itemPricing DB+ Accent, feature or fancy stone
Pricing iRetailTrade Standard retail markups.
Markup preview
Base cost$1,469.76
Bracket$1,500.01 – $2,000.00
Multiplier2× (override)
Markup total$2,940
Your profit on the jewellery (internal · excl GST)$1,202.53 profit · 45% margin · 2× markup
Markup multiplier i 2 × Override on · table suggests 2.1× Reset to auto
Centre / feature stone? i
No stoneClient supplying their ownWe are sourcing the stone
Quote total
Total
= $2,950
Gold trade-in creditTrading in old gold? Enter the credit you’re giving — it shows as a deduction and reduces the balance.
$ 0.00
Manual quoted priceQuoted verbally? Enter the final price (inc GST) — it becomes the quote total everywhere, no line items needed.
$ 0.00
Internal notes (not visible to client)
e.g. Price locked at approval. Metal prices current as of today.
CancelSave changes
Build a quote line by line, from metal and stones to bench hours, and your markup lands the retail price for you.

Add from pricing DB

×
Search the whole pricing DB…  (Esc closes)
These are your cost prices, the mark-up is applied automatically by the multiplier table. The one exception is repair prices, already shown as a retail guide.
Manual price
The prices in this database are a starting point. Pricing varies between jewellers depending on your suppliers and materials, so enter your own label and price to add a custom line to the quote instead.
Label
$ 0.00
Add to quote
9ct yellow goldMetals · $99.86 per g
Qty$ Price
Grams
Add
14ct yellow goldMetals · $155.78 per g
Qty$ Price
Grams
Add
18ct yellow goldMetals · $199.72 per g
Qty$ Price
Grams
Add
9ct rose goldMetals · $99.86 per g
Qty$ Price
Grams
Add
18ct rose goldMetals · $199.72 per g
Qty$ Price
Grams
Add
9ct white goldMetals · $103.78 per g
Qty$ Price
Grams
Add
14ct white goldMetals · $161.89 per g
Qty$ Price
Grams
Add
Bench Labour (Casting Assembly)Labour · $70.00 per hr
Qty$ Price
Hours
Add
The popup stays open, add as many items as you need, then hit Done. Quote total: $4,500 inc GST Done
Pull any priced item straight into a quote, set the grams or quantity and the line prices itself. Add as many as you need in one pass.
New proposal
×
Pick the quote(s) to offer as options, then choose how the client selects. Each option can carry its own photos and a video, and you set the deposit terms here.
How the client chooses
Choose oneThe client picks a single option. Great for alternatives like Good, Better, Best.
Choose any (bundle)The client can tick more than one, for sets they buy together (e.g. two wedding bands). Total is the chosen options combined.
Options
＋ Paste multiple video links
✓
Platinum solitaire · Lab-Grown Emerald 1.5ct D VVS2
$7,450.00 inc GST · Approved
★ Recommend
▾ Photos & video · 3 selected · video linked
Photos for this option
1🔍
2🔍
3🔍
Video for this option
https://youtu.be/render-walkthrough
✓
18ct white gold · Lab-Grown Emerald 1.2ct F VS1
$6,180.00 inc GST · Draft
★ Recommend
▸ Photos & video · 1 photo
Platinum trilogy · three lab-grown diamonds
$8,900.00 inc GST · Draft
★ Recommend
Hi Mara and Tom, thank you for coming in. Here are the two designs we talked through for your engagement ring, with photos and a short render walk-through of each. My recommendation is the platinum solitaire, but both are ready to go. Happy to tweak anything before you decide.
Leave blank and a friendly default message is added automatically.
Leave “Amount due now” blank and each client is asked your 30% deposit of whatever they choose. Enter a dollar figure to request a specific amount instead. The rest shows as due on completion.
Amount due now ($)
Blank = 30% of what they pick
Payment note
Balance due on completion
If they choose the platinum solitaire, that deposit is $2,235.00 (30% of $7,450.00). A smaller selection is scaled down automatically.
2 options selected Cancel Publish & copy link
Offer a client one or several options, each with photos and a video, mark your pick, and publish a link they accept online. Taking their old gold in part-exchange? Enter it as a trade-in credit and it comes straight off their deposit.
The moment your client taps Accept online, you know. A card pops up on your dashboard and an email lands in your inbox, each with their name, the option they chose, and the deposit to collect. The quote is approved automatically, ready to invoice.
On your dashboard
🎉
Proposal accepted — Mara & Tom
Mara accepted “Platinum solitaire · Lab-Grown Emerald 1.5ct D VVS2” for Engagement ring on 26 Aug 2026 — quote approved.
Review ×
In your inbox
🎉 Proposal accepted — Mara & Tom
W
Workshop Pilot
to you@yourstudio.com

Good news — Mara just accepted their proposal online.

OptionPlatinum solitaire
Total (inc GST)$7,450.00
Deposit to collect (30%)$2,235.00

The quote is now approved and the job is ready to invoice.

View the job →
The moment a client accepts, you get an alert in the app and an email to your studio inbox, and the quote is approved.
When a job hits “Ready for collection”, a prompt appears on the job. One tap emails the client that their piece is ready, and drops in your Google review link while they’re delighted.
On the job
📦 Ready for collection
Let Jordan & Alex Rivera know their piece is ready to pick up.
✉️ Notify ready
In your client’s inbox
Your engagement ring is ready to collect
A
Aurelia Fine Jewellery
to jordan.rivera@example.com

Good news — your engagement ring is finished and ready to collect.

Please contact us to arrange a time that suits you. We look forward to seeing you.

★ Review us on Google
When a piece is finished, notify the client in one tap, with your Google review link included so happy customers leave a review.
← Back
← Invoices  ·  View job
00001025 ✎ Edit
Engagement ring · Jordan & Alex Rivera · 11 Aug 2026
Unpaid Copy link Email Preview Preview & Print CSV Delete
🔗 Client link https://app.workshoppilot.app/?p=nq8tpy4we4kay2msomt0Re-copy to refresh totals before sending.
Invoice total
$7,450.00
Received
$3,725.00
Due now
$0.00
Requesting $0.00 now of the $3,725.00 outstanding · $3,725.00 payable later.
Amount due now — this request (optional)
$3725
Set this to request a specific staged amount now (e.g. the diamond balance) instead of the full outstanding balance. The invoice and client link will show “Due now” with the remainder noted as payable later. Leave blank to request the full balance. Clear
After changing this, click Copy link above to refresh what the client sees.
Discount (optional)
Discount
− $0.00
Enter an amount to take off the total — it appears as its own line on the customer’s invoice, and the total, GST and balance recalculate automatically.
Customer-facing lines (one per accepted option, shown on the invoice with the combined total)
Platinum Solitaire with hidden halo set with a Lab-Grown Emerald 1.5ct D VVS2 EX EX None finger size “H”
$4,500.00
Custom Matching Wedding ring set with 5 × D/VS Marquise Lab Grown Diamonds … platinum 950 finger size “H”
$2,950.00
Each option appears as its own line on the customer’s invoice, with the prices adding up to the total. Edit the wording so it reads well for the client. The internal cost lines below are never shown to the customer.
Item / description (internal)TaxAmount inc GST
Platinum 9505g × $143.34/g · cast
GST
$716.68
Bench Labour (Casting Assembly)3 hr × $70.00/hr
GST
$210.00
V-claw / Talon setting · platinum2.02ct · V-claw / Talon · platinum +20%
GST
$217.34
3D print fee (1 piece)1 piece × $75.00/piece
GST
$75.00
Casting fee (1 piece)1 piece × $10.00/piece
GST
$10.00
Prong / Claw setting · platinum18 stones × 0.9mm · platinum +20% · volume −10%
GST
$87.48
V-claw / Talon setting · platinum2.02ct · V-claw / Talon · platinum +20%
GST
$217.34
18 × D-F colour VS clarity Diamond 0.06ct total Round 0.9mm0.06ct × $275.00/ct
GST
$16.50
IGI Lab-Grown Emerald 1.5ct D VVS2 EX EX None 8.01 × 5.31 × 3.54Cert LG821626079
GST
$1,100.00
Platinum 9505g × $151.75/g · cast
GST
$758.76
Bench Labour (Casting Assembly)2 hr × $70.00/hr
GST
$140.00
3D print fee (1 piece)1 piece × $75.00/piece
GST
$75.00
Casting fee (1 piece)1 piece × $10.00/piece
GST
$10.00
Prong / Claw setting · platinum10 stones × 1.5mm · platinum +20% · volume −10%
GST
$81.00
Prong / Claw setting4 stones × 5mm · Prong / Claw
GST
$100.00
Prong / Claw setting1 stone × 6mm · Prong / Claw
GST
$30.00
4 × D-F colour VVS clarity Diamond 0.51ct Marquise 5mm × 2.5mm
GST
$125.00
D-F colour VVS clarity Diamond 0.21ct Marquise 6mm × 3mm
GST
$75.00
10 × D-F colour VVS clarity Diamond 0.16ct Round 1.5mm
GST
$75.00
Includes GST$677.27
Total (incl. GST)$7,450.00
Paid to date−$3,725.00
Balance due$3,725.00
Mark as:✓ UnpaidPaidOverdue
Turn accepted options into a GST invoice, with staged deposits and a running balance that always ties out.
⟳ Update metal spot prices
×
Enter today’s fine metal spot price per gram (AUD), or fetch it live. Every metal item in your pricing list updates automatically from its purity.
Today’s fine metal spot price
⟳ Fetch live prices
Fine gold ($/g)
208.86
Platinum ($/g)
83.51
Silver ($/g)
3.09
✓ Live spot loaded · market time 26 Aug, 2:05pm. Review and apply below.
Supplier premiums
What you pay above spot to cast or hand-fabricate
Hide ▴
Casting house premium · cast metal i
What your casting house charges above spot to cast a piece in each metal. This is your cast cost. Saved once, every price update (manual or live) applies it automatically.
Gold, yellow / rose (%)
27.5
Gold, white (%)
32.5
Platinum premium (%)
60
Silver premium (%)
100
White gold usually costs more to cast because of the palladium in the master alloy. Set a higher % here; it applies only to metal items marked white.
Fabrication premium · hand-fabricated metal
For metal you work yourself, bought as mill product (sheet, wire, grain) or cast in house. You usually pay far less over spot than a casting house charges, so keep this premium low, or set it to zero. Bench labour is billed separately.
Fabrication / mill premium (%)
10
Preview: your cost per gram
Metal typeCastFabricated
9ct yellow / rose gold$99.86$86.15
18ct yellow / rose gold$199.72$172.31
18ct white gold$207.55$172.31
Platinum 950$126.94$87.27
Silver 925$5.72$3.14
Cancel Apply prices
Fetch today’s spot price and every metal item in your list reprices from its purity, so your quotes never lag the market.
← Back
Cost prices
Pricing database
Your metals, stones, setting and labour rates, the numbers behind every quote.
⟳ Update metal spot prices + Add item
Metal spot prices last updated 26 Aug 2026 · casting premiums applied
All Metals Accent stones Stone setting Lab-grown diamonds Natural diamonds Labour 3D print & cast Repairs
These are your cost prices; the markup is applied automatically by the multiplier table. The one exception is repair prices, already shown as a retail guide.
ItemCategoryUnitYour cost
⠯9ct yellow / rose gold
Metals/g$99.86
✎×
⠯18ct yellow / rose gold
Metals/g$199.72
✎×
⠯18ct white gold
Metals/g$207.55
✎×
⠯Platinum 950
Metals/g$126.94
✎×
⠯Silver 925
Metals/g$5.72
✎×
⠯Bench labour
Labour/hr$70.00
✎×
Edit item
×
Category
Metals
Unit
g
Item name / description
18ct white gold
Linked metal
Gold
Purity / carat
18ct · 0.750
Gold colour
White · palladium premium
Cost updates automatically whenever you update spot prices. Cast $207.55/g · fabricated $172.31/g (white-gold casting premium applied).
Cost per gram (auto from spot)
$207.55 cast · $172.31 fabricated / g
CancelSave item
Every cost your quotes draw on in one searchable list. Edit any line and every future quote uses the new figure.
Client-owned items

Safekeeping

Log any client-owned stone or piece you’re holding, and print a signed receipt as proof for the customer.
3
Currently holding
$31,200
Declared value held
client-declared, for reference
8
Returned
HoldingReturnedAll Search client, item or certificate…
Jordan & Alex RiveraHolding#B7F903
2.01ct Round Diamond
Received 12 Aug 2026 · Declared $18,000 · 📷 2
Print / Save PDFMark returnedEdit
Priya NguyenHolding#C21D48
18ct yellow gold ring · sapphire & diamond
Received 18 Aug 2026 · Return by 5 Sep 2026 · Declared $9,400
Print / Save PDFMark returnedEdit
Marcus LeeHolding#D90A17
1.05ct Emerald-cut Diamond
Received 22 Aug 2026 · Declared $3,800 · 📷 1
Print / Save PDFMark returnedEdit
Record any stone or piece a client leaves with you, and print a signed custody receipt so they have proof you’re holding it.
Schedule

Appointments

‹Today› 25 – 31 Aug 2026 ListWeekMonth
Mon 25
Tue 26
11:00First enquiry · Elena Marsh
Wed 27
10:00Design consult · Jordan Rivera
2:30Collection · Priya Nguyen
Thu 28
9:30Repair drop-off · Tom Ford
Fri 29
1:00Design consult · Marcus Lee
Sat 30
9:30Ring sizing · Chen
11:30Collection · Aisha Kaur
Sun 31
Consults, collections and repair drop-offs in a week or month view, with one-tap add to Google, Apple or Outlook calendars.
Client book

Clients

Search by name, partner or email…
J
Jordan & Alex Rivera
jordan.rivera@example.com · 0412 345 678
Received: $3,725
1 jobEdit
P
Precious Metals CoTrade
accounts@preciousmetals.com.au · 03 9111 2222
Received: $41,200
14 jobsEdit
P
Priya Nguyen
priya.n@example.com · 0433 111 222
Received: $6,180
2 jobsEdit
M
Marcus Lee
marcus.lee@example.com · 0400 987 654
1 jobEdit
Every client with their contacts, jobs, lifetime spend and history in one place, retail or trade.
★ Ask recent clients for a review
×
Clients who completed work with you in the last 90 days and have an email. Those asked recently start unticked. Each gets a short thank-you with your Review us on Google button.
✓
Jordan & Alex Riverajordan.rivera@example.com
Collected 20 Aug
✓
Priya Nguyenpriya.n@example.com
Collected 12 Aug
✓
Chen Weichen.w@example.com
Collected 5 Aug
Aisha Kauraisha.k@example.com
Asked 2 weeks ago
✓
Tom Fordtom.ford@example.com
Collected 22 Jul
4 selected Cancel Send review requests
Email your recent happy clients a Google review request in one go, so more of your best work turns into five-star reviews.
Billing

Trade statements

One consolidated statement per trade account, with a live ledger and aged receivables (30/60/90).
Total owing
$12,480
Current
$4,200
1–30 days
$5,100
31–60 days
$2,180
61–90 days
$600
90+ days
$400
Precious Metals CoNet 30
accounts@preciousmetals.com.au · $2,180 overdue
$8,300
owing
›
Lustre WholesaleNet 14Over limit
buyer@lustre.com.au · $400 over 90 days
$3,180
owing
›
Halcyon TradeEOM
orders@halcyon.com.au
$0
settled
›
Roll a trade account’s jobs into one monthly statement with a running ledger and 30/60/90 aged receivables.
Studio

Stock

Available
Solitaire diamond ring
SKU R-1042
18ct white gold · 0.70ct centre
$4,200
Available
Tennis bracelet
SKU B-2010
Platinum · 3.00ct total
$9,800
Sold
Emerald pendant
SKU P-3301
18ct yellow gold · 1.10ct emerald
$2,650
Available
Diamond stud earrings
SKU E-1188
18ct white gold · 1.00ct pair
$1,450
Available
Signet ring
SKU R-2205
9ct yellow gold · engraved
$890
Available
Sapphire halo ring
SKU R-3120
Platinum · 1.20ct sapphire
$6,400
Track finished pieces and loose stones, with photos, SKU, cost and retail price, then price one straight into a quote.
Business

Reports

148
Total clients
312
Total jobs
$486k
Total sales
agreed charges
62%
Quote conversion
193 of 312 approved
$3,180
Avg final price
$9,275
Outstanding
balance owed
Received (cash + trade-ins) · last 6 months
$28kMar
$34kApr
$41kMay
$33kJun
$45kJul
$48kAug
Jobs by type
Engagement ring96
Wedding band74
Repair58
Remodel36
Eternity ring24
Jobs by stage
Quoted18
Approved9
In production22
Ready for collection5
Trade accounts
Revenue, volume and turnaround per account, heaviest first.
AccountJobsInvoicedCollectedOutstandingTurnaround
Precious Metals Co14$41,200$32,900$8,300~9d
Lustre Wholesale9$22,600$19,420$3,180~12d
Halcyon Trade6$14,050$14,050$0~7d
All trade accounts29$77,850$66,370$11,480
Sales, margins, quote conversion and per-account trade revenue at a glance, so you can see how the studio is really tracking.
Welcome

Get set up

Welcome — let’s get you set up 👋
1 of 4 done. Tap a step to jump straight there.
✓
Add your business detailsname, logo, tax number, payment info
→
2
Add your first clientor import them later
→
3
Create a quoteopen a job, then build a quote
→
4
Send an online proposala link your client can accept
→
A guided checklist gets a new studio running in minutes, and quietly ticks itself off as you go.
Your studio

Settings

Business details
Aurelia Fine Jewellery
hello@aurelia.com.au
03 9000 1234
12 345 678 901
24 Collins Street, Melbourne VIC 3000
30
30
https://g.page/r/aurelia-fine-jewellery
Adds a Review us on Google button to the ready-for-collection email.
Save business details
Region & currency
Sets the currency and tax shown on your quotes, proposals and invoices.
Australia (AUD · GST)
$
AUD
GST
10
Preview: prices show as $1,234.50 AUD, with 10% GST included in the total.
Your name, logo, tax details, deposit rules, terms and region, set once and applied across every document.
New client
×
Account type
Retail — individualA member of the public.
Trade — businessWholesale · other jewellers.
Precious Metals Co
03 9111 2222
accounts@preciousmetals.com.au
Dana Fields, buyer
Trade account
98 765 432 100
Net 30
10,000
Trade pricing comes from your Trade markups in Settings, quotes for this account use them automatically.
CancelSave client
Set a client up as a trade account with its own markup tier, credit limit and PO rule, so wholesale is priced and billed right.
Your studio

Data safety

Automatic backups you can restore from, so nothing gets lost for good.
Backups
↓ Back up now
Backups run automatically when you open the app and every 20 minutes while you work. If something goes missing, restore an earlier point, your current data is backed up first, so a restore can itself be undone.
26 Aug, 2:05pm · Auto
148 clients · 312 jobs · 486 quotes · 274 invoices · 611 payments
Restore
26 Aug, 9:12am · Session start
148 clients · 311 jobs · 485 quotes · 273 invoices · 609 payments
Restore
25 Aug, 4:48pm · Manual backup
147 clients · 309 jobs · 482 quotes · 271 invoices · 604 payments
Restore
25 Aug, 11:20am · Auto
147 clients · 308 jobs · 480 quotes · 270 invoices · 601 payments
Restore
Rolling automatic backups, with one-click restore, so a mistyped or overwritten record is never gone for good.
← Back
Team tasks
To-do
A running task list for each person. Link a task to a job to see its live stage at a glance.
New person’s name…+ Add person
3
People
8
To do
4
In progress
0
High priority
3
Completed
Search tasks… All To do In progress Done Overdue
A
Alex Rivera
7 open · 2 in progress · 3 done
×
Add a task…Add
3D print and cast a wholesale signet in 9ct white gold
ApprovedIn progress
→ Trade / Wholesale · M. Rivera
×
3D print and cast a set of grillz in sterling silver
ApprovedIn progress
→ Grillz · D. Okafor
×
Build a product page for the radiant / emerald halo setting
×
Create the setting product listing for the tulip coronet set
×
Work out batch rendering to speed up uploading rings to the website, and look into the iframe embed
×
Reply to a client enquiry
×
Send updated renders to a client
×
› Completed (3)
S
Sam Chen
2 open · 2 in progress
×
Add a task…Add
CAD design a wedding band
EnquiryIn progress
→ Wedding band · L. Bianchi
×
CAD design an engagement ring
Design / CADIn progress
→ Engagement ring · A. Rossi & Cam
×
J
Jordan Lee
3 open
×
Add a task…Add
Reconcile the bank statement
×
Deposit cash takings
×
Update supplier address and pay the workshop insurance
×
A shared board that keeps every bench job and its tasks moving, so nothing slips between the team.

What you send out

Polished, on-brand, ready to send.

Every document your clients and your bench see, generated for you: quotes, tax invoices, online proposals and repair approvals your client accepts, trade statements, workshop dockets and scannable tags. Your logo and details, the same across all of them.

Quote
Aurelia Fine Jewellery
24 Collins Street, Melbourne VIC 3000
03 9000 1234 · hello@aurelia.com.au
ABN 12 345 678 901
QT-8F3A2C
Issued: 26 August 2026
Valid until: 25 September 2026
Prepared for
Jordan & Alex Rivera
jordan.rivera@example.com
0412 345 678
Piece
Platinum solitaire engagement ring
Hidden-halo solitaire set with a lab-grown emerald, finger size H, in platinum 950.
Design & reference
Price breakdown
All prices inclusive of GST
Platinum solitaire, hidden halo
Design, materials & craftsmanship
$4,500.00
Lab-Grown Emerald 1.5ct D VVS2
Centre stone · inc. GST
$2,950.00
Total quoted price
Inc. GST · Quoted in AUD
$7,450.00
30% deposit to commence: $2,235.00
Terms & conditions
All custom jewellery requires a deposit before work commences. The final balance is due prior to collection. Quoted prices are valid for the period stated above. All pieces are handcrafted to order and cannot be returned unless faulty. Estimated completion times are indicative only.
All prices inclusive of GST · Quoted in AUD
Tax Invoice
Aurelia Fine Jewellery
24 Collins Street, Melbourne VIC 3000
03 9000 1234 · hello@aurelia.com.au
ABN 12 345 678 901
INV-00001025
Issued: 11 August 2026
Due: 25 August 2026
Bill to
Jordan & Alex Rivera
jordan.rivera@example.com
0412 345 678
Job
Engagement ring
Platinum solitaire with hidden halo, set with a lab-grown emerald.
Items
Platinum solitaire engagement ring
Hidden-halo solitaire set with a Lab-Grown Emerald 1.5ct D VVS2, finger size H, in platinum 950.
$4,500.00
Matching wedding band
Platinum 950 band set with 5 marquise and 10 round lab-grown diamonds, finger size H.
$2,950.00
Includes GST$677.27
Paid to date− $3,725.00
Balance due
Inc. GST · AUD
Total $7,450.00
$3,725.00
Please make payment by the due date · All amounts in AUD, inclusive of GST
Quote Proposal
Aurelia Fine Jewellery
03 9000 1234 · hello@aurelia.com.au
Prepared for
Jordan & Alex Rivera
Engagement ring · Valid until 25 September 2026
Hi Jordan and Alex, thank you for coming in. Here are the two designs we talked through, with photos and a short render walk-through of each. My recommendation is the platinum solitaire, but both are ready to go.
Choose an option
Recommended
Platinum solitaire · Lab-Grown Emerald 1.5ct
Hidden-halo solitaire in platinum 950, D VVS2 emerald-cut centre.
$7,450inc GST
18ct white gold · Lab-Grown Emerald 1.2ct
Classic solitaire in 18ct white gold, F VS1 centre.
$6,180inc GST
Deposit to proceed (30%)$2,235.00
Balance due on completion
Accept this proposal
Type your full name to confirm
Accept — Platinum solitaire · $7,450
By accepting you agree to the terms. This records your selection and notifies the studio. It is not a payment.
All prices inclusive of GST · Quoted in AUD
Aurelia Fine Jewellery
hello@aurelia.com.au · 03 9000 1234
Repair Receipt
#7C4A21
26 Aug 2026
Client
Jordan & Alex Rivera
Taken in
6 Aug 2026
Ready for collection
20 Aug 2026
Repair total · inc GST
$340.00
2 items received in this drop-off
#ItemIssue / work requiredCondition on arrivalPrice
118ct gold ringBroken claw on centre setting — re-tip and re-set the stone.Light wear, centre stone secure.$180.00
2Silver braceletFaulty clasp — replace with a new lobster clasp.Tarnished, clasp spring broken.$160.00
Client instructionsPlease polish both pieces before collection. Call the mobile on file when ready.
Terms & conditions
Client-supplied stones: For gemstones or diamonds we have not crafted or sourced, we cannot assume responsibility for damage during setting or repair; their condition and suitability remain the client’s responsibility.

Repair warranty: Repairs are carried out with the utmost care, but no warranty is provided against further wear or failure of repaired areas after the piece leaves our care. All repairs are undertaken at the client’s risk.
Client signature — I have read and accept the above terms
Date
Aurelia Fine Jewellery · ABN 12 345 678 901
Aurelia Fine Jewellery
hello@aurelia.com.au · 03 9000 1234
Safekeeping Receipt
#B7F903
26 Aug 2026
Held on behalf of
Jordan & Alex Rivera
jordan.rivera@example.com · 0412 345 678
Held for
Jordan & Alex Rivera
Received on
12 Aug 2026
Expected return
On request
Declared value
$18,000.00
#ItemDetailsCertificateDeclared value
12.01ct Round DiamondColour F · Clarity VS1 · 8.1 × 8.1 × 4.9mmGIA 2205618471$18,000.00
Reason held / instructionsClient’s own diamond, left with us for resetting into a new engagement ring.
Terms of safekeeping
Ownership: The item(s) remain the property of the client at all times. Aurelia Fine Jewellery takes no ownership interest and holds the item(s) solely as custodian.

Return: The item(s) will be returned to the client, or handled per the client’s written instructions, on presentation of this receipt and reasonable proof of identity.

Care & liability: We will take reasonable care of the item(s) while in our custody. The client is encouraged to maintain their own insurance; to the extent permitted by law, our liability is limited to the declared value shown above.
Received into safekeeping by (Aurelia Fine Jewellery)
Date received
Collected by client — returned in good order
Date returned
Aurelia Fine Jewellery · ABN 12 345 678 901
Aurelia Fine Jewellery
Workshop job docket
Docket
Printed 26 Aug 2026
#A2C-01
ClientJordan & Alex Rivera
Contact0412 345 678 · jordan.rivera@example.com
Job
Engagement ring
Taken in
6 Aug 2026
Due
3 Sep 2026
Pickup
—
Job: Platinum solitaire, hidden halo, set with a lab-grown emerald 1.5ct D VVS2. Finger size H.
Progress
☐ Enquiry☐ Quoted☐ Approved☐ Design / CAD☑ 3D printing☐ Manufacturing☐ Stone setting☐ Polishing / Finish☐ QC check☐ Ready for collection
Completed / checked by
Collected by · date
#A2C-01
Jordan & Alex Rivera
Engagement ring · Due 3 Sep 2026
Aurelia Fine Jewellery
#A2C-02
Jordan & Alex Rivera
Wedding band · Due 3 Sep 2026
Aurelia Fine Jewellery
#A2C-03
Jordan & Alex Rivera
Eternity ring · Due 3 Sep 2026
Aurelia Fine Jewellery
Aurelia Fine Jewellery
hello@aurelia.com.au · 03 9000 1234 · ABN 12 345 678 901
Statement of Account
26 Aug 2026
Account
Precious Metals Co
accounts@preciousmetals.com.au · 03 9111 2222
Terms: Net 30
Statement period: 1 – 31 August 2026
Opening balance$6,120.00
DateDescriptionChargesPayments / creditsBalance
4 AugInvoice INV-1018 · PO 4471
Due 3 Sep 2026
$2,180.00$8,300.00
11 AugPayment received · thank you$6,120.00$2,180.00
18 AugInvoice INV-1027 · PO 4490
Due 17 Sep 2026
$6,120.00$8,300.00
Closing balance owing$8,300.00
Aged receivables (as at 26 Aug 2026)
Current
$6,120.00
1–30 days
$2,180.00
31–60 days
$0.00
61–90 days
$0.00
90+ days
$0.00
Aurelia Fine Jewellery · ABN 12 345 678 901 — this statement supersedes any individual invoices for the period shown.
Repair Receipt
Aurelia Fine Jewellery
03 9000 1234 · hello@aurelia.com.au
Client
Jordan & Alex Rivera
Ready for collection
20 Aug 2026
Repair total · inc GST
$340.00
Work to be done
18ct gold ring
Re-tip the broken claw and re-set the centre stone.
$180.00
Silver bracelet
Replace the faulty clasp with a new lobster clasp.
$160.00
Approve this repair
Type your full name to confirm
Approve — $340.00
Decline
Approving records your acceptance and notifies the studio to begin work. It is not a payment.
All prices inclusive of GST · Quoted in AUD

Stock & display

Your ready to sell pieces, at a glance.

Every display and stock piece with its photo, SKU, price and your margin, kept separate from custom jobs, always to hand.

8
Pieces
8
Available
$87,500
Retail value
excludes sold
$32,720
Potential margin
cost $46,825 · excl. GST
White natural princess-cut diamond engagement ring in a VAHÉ box
White Natural Princess Diamond Engagement
V-78 · Ring
Cast & assembly made
$6,25056% margin
White natural GIA-certified diamond solitaire ring
White Natural GIA Certified Marquise
V-59 · Ring
Cast & assembly made
$5,20059% margin
White natural marquise diamond halo ring
White Natural Marquise Certified Halo
V-158 · Ring
Cast & assembly made
$29,95027% margin
White natural diamond three-stone ring
White Natural Diamond 3 Stone
V0-55 · Ring
Overseas made
$3,85050% margin
White natural diamond stud earrings
White Natural Diamond Studs
V-148 · Earrings
Cast & assembly made
$3,60050% margin
White natural diamond tennis bracelet
White Natural Diamond Tennis Bracelet
V0-10 · Bracelet
Overseas made
$26,70045% margin
White diamond and sapphire trilogy ring
White Diamond & Sapphire Trilogy
V-143 · Ring
Cast & assembly made
$5,15044% margin
Radiant-cut natural emerald ring
Radiant Cut Natural Emerald
V-142 · Ring
Handmade
$6,80049% margin

One place for all of it

Replace the whole tangle.

Most studios run on a spreadsheet, a calculator, sticky notes and a few separate apps that never talk to each other. Workshop Pilot does the lot, in one place.

A spreadsheet of metal costs
Live metal prices, with margin on every quote
A calculator for your markups
Markups worked out for you, automatically
Sticky notes and a whiteboard of jobs
One production board, every job and stage
PDF quotes emailed back and forth
Online proposals your client accepts in a tap
A separate invoicing app
Invoices sent under your own studio name
A paper diary of client drop-offs
Repairs and safekeeping logged, with receipts

Why Workshop Pilot

Your studio. Your data. Your brand.

Software that fits how an independent studio actually runs. You keep control of your records, your payments and the way your clients see you.

No lock in

Export every invoice to CSV whenever you like, and take your full history with you. Your records stay yours, with no hostage data and no exit fee.

Free CSV export, any time

Your own payment link

Use whatever you already have, whether that is Stripe, PayPal or your bank. No new merchant account, and no per transaction cut to us.

No per transaction fees to us

Your brand, not ours

Proposals and invoices go out under your studio's name and reply straight to you. Your clients never see the software behind it.

Goes out under your name

Pricing

One plan. Everything included.

Start with a 14 day free trial, then a simple flat $49/month AUD, or $500/year. Everything included, with no per user fees and no extras to buy.

14 day free trial
$49 /mo
per month AUD, or $500/year (save $88). Start with a 14 day free trial, no card required.
  • Quote custom jewellery in minutes
  • Interactive proposals clients accept online
  • Production board, repairs, stock & CRM
  • Invoices, your pay link & CSV export
  • Live metal prices & margin on every job
  • Unlimited team members
Start free trial

No credit card · No lock in · Your data stays yours

More in every plan

Everything else your studio runs on.

Beyond quoting and jobs, the day to day tools a working bench needs, all in the same place.

Stock & display pieces

Manage your ready to sell and display inventory separately from custom work, with each piece carrying its own photos, SKU, cost and retail price, always to hand.

Photos & SKUsCost vs retailKept apart from jobs

Client safekeeping

Log any stone or piece a client leaves with you and hand over a printed receipt as proof. A full custody trail means nothing goes missing and nothing gets confused.

Printed receiptCustody logPhoto record

Appointments & calendar

Book consultations, fittings, repairs and pickups in one calendar, then add any booking straight to the calendar you already use with a single tap.

One calendarAdd to GoogleAppleOutlook

Repairs & small jobs

Track repairs and quick jobs right alongside your custom pieces, priced straight from your own database, with printable dockets and barcode labels, so the small work never slips through.

Repair intakeAuto pricedDockets & labels

FAQ

Questions, answered.

What is Workshop Pilot?
A workshop platform for jewellers. It handles quoting, online proposals, production tracking, clients, repairs, stock and invoicing in one place, designed around how real bench work runs, whether you sell to the public or manufacture for the trade.
Who built it?
Eric Kojadelian, a working custom jeweller who runs VAHE Jewellery and trained as a manufacturing jeweller before that. He does the setting, CAD, printing and casting himself, and built Workshop Pilot for his own studio. It's shaped by real bench work, not software company guesswork.
Is there a free trial?
Yes, every new studio starts with a 14 day free trial, no card required. Sign up, set up your studio and start quoting straight away. After the trial it's $49/month AUD, or $500/year (about $88 off), and you can cancel any time.
Can my clients pay by card?
Yes, add your own Stripe, PayPal or bank payment link and a "Pay online" button appears on the invoices you send. You use whatever provider you already have; nothing new to sign up for.
Does it work with my accounting software?
You can export your invoices to a CSV any time and import them into MYOB, Xero, or hand them to your bookkeeper. Direct accounting sync is on the roadmap.
Do quotes use live metal prices?
Yes, metal prices update automatically, with cast vs fabricated rates and a white gold premium built in, so your quote reflects today's cost, not last month's.
Is my data mine?
Always. Export your invoices whenever you want, with no lock in and no exit fee. Each studio's data is isolated and private.
Who is it for?
Independent jewellers and small studios, from bespoke and custom work for the public to manufacturing jewellers who work for the trade. If you quote jobs, track them through the bench, and invoice, it's built for you.

Talk to a human

Questions before you start?

You'll reach Eric directly, the working jeweller who built Workshop Pilot and uses it at his own bench every day. Happy to talk through whether it fits how your studio runs, no sales script.

Run a trade workshop, multiple benches, or moving off another system? Mention it and I'll help you get set up.

Email eric@workshoppilot.app

Usually replies within a day, often the same one.

Get started

Spend less time quoting. More time making jewellery.

Workshop Pilot is live and in daily use. Start your 14 day free trial, no card required.

Start free trial

or email eric@workshoppilot.app